Assistant Manager, HR Risk and Controls, Asia Pacific

Requisition ID: 198727

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

• Contributes to the overall success of the Human Resources in Asia Pacific ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with relevant employment regulations, governing regulations, internal policies and procedures.
• Incumbent in role will work closely with the Senior Manager, HR Risk & Controls and Employee Relations, APAC, other HR colleagues and key control functions to ensure the organization operates according to applicable regulations and properly manage risk by focusing on areas like gap identification, policy development, and process analyses, and periodic testing as required by the organization. Incumbent will also identify and drive philosophies and programs to foster constructive employee relations and ensure the organizations approach to its employees is fair, respectful, and consistent. The incumbent will also provide support on employee relations activities in Asia Pacific.
• The role will be based in Singapore.

Accountabilities

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
• Champions a high-performance environment and contributes to an inclusive work environment.

1. HR Governance Activities:

• Incumbent is responsible for (i) assisting in HR compliance / governance activities to ensure adherence to company policies, procedures, employment policies and (ii) to identify and support philosophies and programs to foster constructive employee relations and ensure the organizations approach to its employees is fair, respectful and consistent.
• Support Risk & Control portfolio in APAC to ensure adherence and alignment to the Bank’s internal policies and procedures; as well as local and global (where applicable) regulatory requirements and compliance of HR operations and processes in the various APAC branches.
• Provides oversight in the application/cessation of Representatives licenses and updating of licensed Representatives’ information in MAS portal.
• Incumbent will be required to support various control initiatives such as F&P attestations, Audit remediation actions plans, HR Self reviews and testing etc.

Control Activities relating to APAC HR Risk & Controls Role:

• Enterprise Regulatory Compliance Management (eRCM)- APAC
  • Responsible for the update and maintenance of the Enterprise Regulatory Compliance Management Library for APAC HR.
  • Update regulatory changes on a monthly basis.
  • Assist in the annual Compliance Risk and Controls Assessment (CRCA) review.
• APAC Audit Reviews & Responses: Support regional audit requests and reviews, audit write-ups, assist with any department audit matters.
  • Support with the review of past audits and risk assessment of current day activities to avoid repeat issues.
  • Partner HR Shared Services with the extraction of audit deliveries.
• Annual Refresh / Reviews:
  • Job Description (JD) update
    • Ensure completion of annual Job Description reviews / updates.
  • Fit & Proper Attestation (APAC)
    • Ensure completion of Fit & Proper declaration documentation.
  • Mandatory e-learnings completion monitoring
  • HR Self review and Testing
    • Perform HR self-audit on HR processes and preparation of testing plan and report.
  • Refresh Checks
    • Partner HR Shared Services to perform refresh checks for existing representatives and employees appointed under MAS IAC Guidelines.
  • APAC HR Key Risk Indicators (KRI) Dashboards
    • Coordinate quarterly HR KRI statistics for Quarterly APAC Core Risk Asia Pacific Committee meetings and other governance reports required.
  • Standard Operating Procedures (SOP) – APAC
    • Review and Co-ordinate updates of HR SOPs for the APAC region.
  • Third Party Risk Management (TPRM) – APAC
    • Ensure HR vendors’ information and contracts are updated in Coupa and iCertis systems.
  • APAC HR Processes Streamlining
    • Partner with HR Shared Services and local HRBPs to review the various processes and to identify process gaps and suggest / create and implement new/revised work processes to follow organizational standards and ensure new policies align with applicable regulations.
    • Ensure the processes are carried through in the local jurisdiction in a sustainable basis.

2. Employee Relations:

• Support in Employee Relations investigations process which includes minutes writing, follow-through on follow through on processes and drafting of warning letters for impacted employees.
• Administer and co-ordinate with payments team for legal invoices payment.

3. Involvement in Ad-Hoc Regional HR Projects:

• Incumbent is responsible to support the team on ad-hoc basis in implementation of Global/Regional HR initiatives/projects focused on continuous improvement of core programs and services.

Education / Experience / Other Information

• A University degree/Diploma from a recognized institution.
• With at least 4-5 years of Human Resources work experience, with HR Shared Services in banking industry experience will be preferred.
• Proficiency with Microsoft Office (Excel and PowerPoint).
• Strong communication and interpersonal skills, with fluency in English – both verbal and in writing.
• Strong time-management skills, and ability to work under pressure and prioritize tasks as short-timelines are expected.
• Demonstrates accuracy and thoroughness, and able to work independently on tasks.
• Strong ability to follow-through on projects and multi-task in a fast-paced work environment.
• Incumbent is expected to have a good understanding of the various controls and processes to provide guidance to the other HR colleagues.
• Incumbent with the passion to review the various processes and to identify process gaps and suggest changes.
• Understanding of HR labour law, policies, and practices.

Location(s): Singapore : Singapore : Singapore

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.